Use Twitter, Facebook, and other social media to help manage your project

There is more to ensuring the success of a project than collecting actuals and checking for resource overallocations. Putting faces on the people assigned to the tasks in your project is often forgotten in the maze of software functionality. OK, tweeting, facebooking, blogging, and the rest may seem like unbillable downtime, even if the subject matter is work related. But workers and their executives are beginning to appreciate the extent to which non-work related social bantering improves morale, and thus productivity, just as much as feeling invested in a project does. Some might even see a dependency of the two on each other. Social networking tools also help uncover hidden knowledge that has difficulty surfacing through normal conversations and e-mail. And when the hidden knowledge is surfaced, it tends to stay surfaced and not disappear when team members move on. Tip

Tips and Tricks: Work offline from Project Server

There are a number of reasons why you might want to work offline from Project Server. One, you might want to work on a project while flying across the country (but don’t take your eyes off the instrument panel). Two, the network you are using goes down unexpectedly while you’re are in the middle of managing an important project. Three, you want to share a project in Project Server using e-mail. Let’s look at these more closely. Work on a project offline Step 1: Check out a project Start Project Professional 2010 and connect to Project Server. On the File tab, click Open . In the Open dialog box, click Retrieve the list of all projects from Project Server. The Open dialog box displays a list of projects in Project Server. Click the project you want to open, and then click Open After the file opens, set Project to work offline from the server. On the File tab, click Info . On the right, click Manage Accounts , and then click Work Offline . When you have finished working on the project offline, close Microsoft Project. Keep in mind, that when you open Project Professional again to continue working on the project offline, you need to select the server to which it was initially saved, and then click Work Offline in the Login dialog box.

Wrangling with the Timeline

The new Timeline in Project 2010 has become an very popular way to present Project information quickly and attractively. Problem is, you can get a little carried away putting all your tasks on the Timeline, and then have trouble selecting only a few tasks to copy into another program, like PowerPoint or Word. Here is what you can do to copy selected tasks on the Timeline for copying and pasting. 1

Tips and Tricks: Out with the old menus and in with the new ribbon

Can’t find your favorite Project 2007 menu commands on the new ribbon for Project 2010? Now you have a clever tool that maps the old menus with the new look. Click here , and then click the Project Guide. An interactive guide will start that displays Project 2007. Choose a command on any of the menus, and the guide will rotate to display Project 2010 and highlight where the command migrated to on the new ribbon. Below shows what the experience is like when you click a command on the Project 2007 side of the tool.

Using Alternate Domain Accounts to Connect Project Client to Project Server

There are many reasons why you might want to connect the Project client to the server using an account other than the one that you typically use. In 2007 this was a relatively straightforward task accomplished using the “Enter User Credentials” option on the login box that opened when you opened up Project 2007. However in 2010 the login box now only allows you to select the server that you wish to connect to. That leaves you with a couple options for connecting to the server using a different account including using the “Run as Administrator” option from the context menu. However, in order to connect to the server using an alternate account and maintain the ability to use all features of the Project client (like creating and linking deliverables) you will need to change some settings in Internet Explorer: Open the following dialog starting from the IE main page: Tools > Internet Options > > Security > Custom Level Where in the security zone in which the PWA is loaded, this can usually be determined by going to the PWA home page and looking at the bottom of the Internet Explorer window: After clicking on the “Custom Level” button you should see a long list of security settings. You are looking for a setting near the bottom called “User Authentication” which you should set to “Prompt for user name and password” as shown here: After you’ve accepted this change you can safely attach the Project Client to a server using any valid domain account and perform all expected functions. After you are done you might want to consider returning the setting to the original value as IE will now prompt you for credentials any time you connect to a site within that zone regardless of its association with the Project Server.