Case Studies

Microsoft Project Server and Project Online Case Studies

Intelbras Brazilian Electronics Manufacturer Accelerates Business with Better Project Reporting

A major telecommunications company in Brazil, Intelbras S/A operates in hyper-competitive markets. To help project teams be even more efficient, Intelbras upgraded to Microsoft Project Server 2013. Project managers can produce reports in minutes versus weeks, which accelerates the pace of business. All project data is accessible in one place, and employees can communicate more fluidly with the email and instant messaging capabilities built into Project Server.

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Revlon IT Department of Global Cosmetics Company Cuts Time in Meetings by up to 30 Percent

Revlon, a global cosmetics and personal care company, wanted to improve the way that IT developers and project managers plan and execute work. The company deployed the Microsoft Visual Studio Team Foundation Server 2010 and Project Server Integration Feature Pack to simplify data exchange between software solutions and provide developers and project managerswith the ability to share data to make project decisions. Now developers can create detailed tasks and record time against them in Microsoft Visual Studio 2010 Ultimate with MSDN. Project managers can see all of this data in Microsoft Project Server 2010. These employees have cut time spent in meetings by up to 30 percent and improved productivity by up to 5 percent. Revlon also improved risk management, expects to gain financial benefits from capitalizing project work, and can increase the responsibility of technical team leads.

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Volvo Group Increases Project Visibility and Control While Saving Employees Time

The Volvo Group is a leading supplier of commercial and consumer transport solutions and customer financial services. Volvo IT, which provides solutions to the Group to manage its projects, wanted to improve employee efficiency by extending current resource management, time reporting, portfolio management, and other project management processes. The Volvo Group implemented Microsoft Project Server 2010 and made customizations to adapt to various internal processes and software applications. The Group is using Project Server 2010 to improve capacity planning to build its long-term strengths. Because of the customizations and the rich but simple user interface of the Microsoft Project Web App technology, the Volvo Group has cut the time spent entering project data by 40 percent. It also has improved project visibility and control, and can now provide more transparent resource management.

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Microsoft IT – Cuts Costs, Gains Greater Consistency with Project Planning Software

Microsoft IT, which manages technology resources for the global software company, wanted to improve the consistency of decision-making processes across planning governance bodies. Assisted by Microsoft Services consultants, Microsoft IT implemented Microsoft Project Server 2010. It used Project Server 2010 to plan its fiscal year 2011 new-program budgets and will expand that scope. It is also building workflows, dashboards, and other customizations using Microsoft SharePoint Server 2010 and complementary technologies. With Project Server 2010, Microsoft IT is consolidating its toolset to reallocate training budgets and cut support costs. It is also improving the quality and visibility of its IT project portfolio planning, more effectively tracking benefits through projects’ life cycles, and establishing a single source of truth for reporting on project management data.

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Marquette University – University Identifies IT Project Priorities, Delivers Results to CIO and VP of Finance

Marquette University – a large Jesuit university in Milwaukee, Wisconsin—wanted to expand its project management practices. Although Marquette successfully managed projects inside and outside the IT department, it wanted to better track and prioritize potential projects and improve its resource management. Marquette implemented Microsoft Project Professional 2010 and Microsoft Project Server 2010, which the university uses to maintain an integrated database of potential and existing projects and to prioritize projects based on business rules. With the solution, the university has improved its resource management, and it uses dashboards to communicate business intelligence to internal customers and senior management. Demand for project management services across the university is increasing due to the effectiveness of its project management processes and tools.

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Microsoft Project Development Group – Microsoft uses Its Own Product to Manage Development

The Microsoft Project Development Group, which develops project management solutions for the global software company, needed to manage the complex development effort for its new product, Microsoft Project 2010. The group decided to use prerelease versions of its own software to plan and track all of its engineering activities. The Project Development Group used Project 2010 to choose and plan a portfolio of potential software features, allocate resources to these feature development efforts, and track progress against changing goals. With Project 2010 features, the group increased end users’ participation in planning, time tracking, and status reporting. It also gained timely data and rich analysis tools—resulting in effective portfolio management that elevated product quality—along with a transparent, accountable planning process that improved the experience for workers.

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Schlumberger – IPM Bolsters Project Management with Enterprise Solution

Integrated Project Management (IPM), a division of oilfield services provider Schlumberger, has experienced rapid growth. Its challenge was to support this growth and provide a uniform and high level of project management, global sharing of best practices, and a central source of information for projects. To meet these needs, IPM created Avance – an enterprise project management and collaboration solution based on Microsoft technologies. Avance gives IPM project managers a centralized repository for their project-related information, providing “one version of the truth” for users from any level in the organization. It enables staff to address project-related issues quickly and effectively—for example, a purchase order reconciliation process went from days of manual labor to minutes when done in Avance. The solution is scalable to meet the division’s growing needs.

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Attenda – Managed Services Firm Uses Collaborative Framework to Gain Efficiency, Cut Costs

Attenda is a Microsoft Gold Certified Partner based in London, England, and a growing managed services provider in Europe. At any time, Attenda has approximately 100 projects in progress, with employees maintaining project-related information in data silos on their PCs. Executives and resource managers did not have global insight into the project pipeline, and without a centralised repository for documents, it was difficult for staff to collaborate efficiently on projects. To solve these issues, Attenda deployed Microsoft Office Project Server 2007 and created a collaborative framework for managing projects and allocating resources across the organisation. Attenda cut project cost overruns, achieved an estimated 10 per cent improvement in operational efficiency, and boosted its reputation for excellence in project management—a key differentiator the company is using to win more clients.

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McKesson – Healthcare Services Company Fosters Rapid Adoption for New Collaboration Environment

To promote collaboration among its many dispersed business units, McKesson, the nation’s largest healthcare services company, deployed Microsoft® Office SharePoint® Server 2007. McKesson realized, however, that its new technology would help the organization function as a cohesive entity only if users successfully adopted and took full advantage of the product’s capabilities. By taking a well-planned approach to deployment that included collaborative, Web-based training for users rather than individualized help-desk support, McKesson was able to foster a groundswell of excitement around Office SharePoint Server 2007. Now, more than 10,000 employees rely on the new collaboration environment to find and share information, manage documents and projects, and work together across business units—and that number grows every day.

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BPOS/Office 365 Case Studies

Datatune – Switches from Google to Microsoft Online Services for a smoother more productive online experience

Based in Seattle, Washington, Datatune is a small business software development firm that serves information-driven companies. After 10 years of running Microsoft® Exchange Server onsite, Datatune moved to Google Apps to cut costs. Productivity diminished as users struggled with navigating the unfamiliar interface and had difficulty managing their schedules without the calendaring features of Microsoft Outlook to which they were accustomed. A year later when LINK Conference Service, a communications solutions provider, presented the Business Productivity Online Suite from Microsoft Online Services, Datatune did not hesitate to sign up. With Microsoft Exchange Online and the familiar Outlook client software, Datatune gains an enterprise-class communications solution for a low monthly fee and without the expense or effort of maintaining an on-premises e-mail infrastructure.

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