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August 27th, 2014

socialmedia_Aug26_AHave you ever looked at images and visuals posted by businesses and users on Instagram? While many users take photos using their mobile devices, there are many images that simply look way too good to be taken with a phone camera, especially the ones without filters. Many business owners want to know how they too can take quality images like these too.

The truth behind some of Instagram's best images

Those awesome Instagram photos we see aren't always taken using mobile phones. Instead, many users use digital cameras which offer much better image quality. You can capture some amazing shots with a higher end DSLR cameras with multiple lenses.

If you have one of these cameras and are looking to create high-quality images for Instagram, or any other social media site, you may be slightly confused as to how to get the images onto the platform - especially since many of us use this via the mobile app. To make uploading a little easier, here is a brief guide detailing how to get images from your digital camera onto Instagram.

1. Transfer and process images

Once you have taken photos with your camera, you will need to get them off of your camera's memory and onto your computer's hard drive. Most camera's have apps that allow you to do this, so be sure to follow the instructions in the app that came with it.

When your images have been transferred to your computer, you are likely going to want to process them a little bit. This is especially true if you have a DSLR or other high-end point-and-shoot which takes RAW images. These can be quite large and are not compatible with Instagram.

Most images taken with a camera are quite large in size, so you are going to need to use an image editing program like Adobe Photoshop, or free tools like Pixlr to process them. What you are looking to do is to crop your images so that they are square.

If you are used to the advanced photo editing features, then do your edits before cropping. When you crop your images you should crop or resize them so that they are 640X640 pixels. This is the size of all images taken using Instagram's camera app.

Also, be sure to save the images as JPEGs, as this is the image format used by most smartphone cameras.

2. Save processed images in their own folder

It helps to create a folder somewhere on your hard drive (we recommend in the same folder where you save all of your other folders) that is specifically for images you want to post on Instagram.

When you have processed and edited the images to your liking, save the images here. Try using an easy to use file name like the date and a letter or note so you can easily tell which images are which, so you know which to use.

3. Move the images to your device

You can move images using the cloud or by manually transferring the images to your phone. If you decide to manually transfer your files, you will need to plug your device into your computer.

For users with iPhones, you can open iTunes and click on your device followed by Photos. Then select the box beside Sync photos from. Select the file you created in the step above and then Sync to transfer the images over.

For users with Android devices, plug your phone into the computer and drag the folder you created in the step above into the Photos folder of your Android device.

For Windows Phone users, plug your device into your computer and open My Computer on your desktop. You should see your device listed in the window that opens. Open the file system for your device and drag the image files you created above into the Photos folder of your phone.

If you choose to use the cloud to transfer your files, use the operating system's cloud (e.g., iCloud, Google Drive, or OneDrive) to upload the files. Just be sure to use the same account as the one on your phone.

4. Add images to Instagram

Once the photos are either on your device, or in the cloud, you can now upload them to Instagram. This can be done by:
  1. Opening the app and tapping on the camera icon.
  2. Tapping on the button in the bottom left of the screen.
  3. Selecting where the image is located on your device. E.g., the Gallery app if you placed the photos in your phone's hard drive, or the cloud service you used.
  4. Editing them as you see fit.
Once this is complete, you should be able to post your images as you usually do with any other Instagram image on your phone. Take the time to add filters, and hashtags as well as a good description before you post.

If you would like to learn more about using Instagram to share your images then get in touch and we will show you the advantages of the bigger picture.

Published with permission from TechAdvisory.org. Source.

Topic Social Media
August 27th, 2014

office365_Aug26_AAs a manager or business owner the chances are good that you spend a fair amount of time editing or compiling documents your employees have created. Many of us use ever popular Microsoft Word to do this, especially when it comes to writing reports or other content. A common issue you may run across when editing is overtype. While this might be your preference, you may also inadvertently toggle it, so it helps to be aware of this function.

Word's two editing styles

Every version of Word used in businesses these days has the same two editing styles or modes:
  1. Insert mode: This is the default editing mode where words are inserted where the blinking cursor is placed. All text that comes to the right of the cursor will be moved to the right with newly typed text coming before it.
  2. Overtype mode: This mode replaces text to the right of the blinking cursor. So when you type new text any existing text to the immediate right will be replaced with the new letters.
While the vast majority of users prefer to use insert mode, overtype mode can be useful when editing documents and replacing words, or rewording paragraphs and keeping track of what needs to be rewritten.

Turning overtype on and off

On some older versions of Word, and on some computers, overtype mode is already enabled, and simply hitting Insert on the numberpad of your keyboard will turn it on. You will know overtype is active by looking at the status bar at the bottom of your document. The words OVR should be visible in bold letters.

If you don't see a status bar, try clicking on File > Preferences > View. Once in the View window, scroll down to the Windows section and tick Status Bar. Finally, press Ok and the bar should pop up at the bottom of the window.

Managing overtype

If you find that overtype cannot be activated, or have received a document where it is already activated and can't figure out how to turn it off, you can manage overtype by:
  1. Right clicking on the status bar at the bottom of the document.
  2. Clicking on Overtype to add it to the status bar.
  3. Clicking on OVR in the status bar to turn it on or off.
You can also activate or deactivate overtype by:
  1. Clicking on File followed by Options.
  2. Selecting Advanced.
  3. Scrolling down to Editing options.
  4. Ticking or unticking Use overtype mode.
If you untick Use overtype mode you will disable the feature, meaning you won't be able to hit Insert to switch between the two editing modes.

Looking to learn more about using Word in your office? Contact us today as we specialize in this area and have great tips, advice and solutions for you.

Published with permission from TechAdvisory.org. Source.

August 13th, 2014

Offie_Aug11_AMost business users are familiar with using work applications like Microsoft Excel. While Excel creates charts and tables to make information easier to read, there’s a function that most users tend to forget, or are unaware of - headers and footers. So let’s see what they are and how adding them to your spreadsheet can help make your data even easier to read.

What are headers and footers?

As with Word, Headers and footers are lines of text that print at the top (header) and bottom (footer) of each page in an Excel spreadsheet. They often contain descriptive text such as titles, dates, or page numbers displayed in page layout views and on printed pages.

Headers and footers are useful in providing quick information about your document or data in a predictable format and also help set out different parts of a document. Simply put, they make calculations, graphs, and pivot tables much easier to read and follow.

How to add and remove headers and footers:

  1. Select the spreadsheet for which you want to add headers or footers.
  2. On the Insert tab in the Text group, click Header & Footer; this displays the spreadsheet in page layout view.
  3. To add a header or footer, click on the left, right or center of the Header or Footer text box at the top or bottom of the spreadsheet page.
  4. You can now add a preset header or footer to your document, or create a custom header and footer.
  5. To start a new line in a header or footer text box, press ENTER; to include a single ampersand (&) in the text of a header or footer, use two ampersands. When you are done, click anywhere in the spreadsheet to close Header or Footer.
  6. Return to Normal page view by clicking on the View tab and Normal button.
  7. To remove the header or footer from a spreadsheet, select the View tab and click on Page Layout. Delete the information you want to remove.
The next time you need to repeat text on a page to make information more organized and easier to digest, you can simply do so with Excel's header and footer feature. Looking to learn more about Microsoft Office and its features? Contact us today and see how we can help.
Published with permission from TechAdvisory.org. Source.

August 12th, 2014

Office365_Aug11_AEarlier this year, Microsoft introduced Office for the iPad. These apps are touch-optimized versions of the popular Office programs. They enable users to access, edit, share, and create various Office files. From Excel to Powerpoint and Word, the major apps are all represented, and are fully featured if you have Office 365. In an effort to enhance the functionality of Office on the iPad, Microsoft has recently released a number of updates specifically for Excel and PowerPoint. There are also some changes that affect all apps. Here is an overview of the new updates.

Excel updates

There are three major updates that have been introduced to the iPad version of Excel:
  • Increased pivot table interaction - These tables are among the most useful for business users working with data. With the new update you can now filter, sort, collapse, and expand details. You can now also refresh pivot tables whereby data is pulled from the workbook. Beyond this, you can also change the visual style and layout of the tables.
  • Flick to select large amounts of data - Working with large amounts of data, or spreadsheets with a large number of rows and columns can be tough on the touch screen. So, to make things easier, you can now select large amounts of data by flicking. For example, if you want to select all the rows in one column, you can simply tap on the selection handle of the top row and flick down to select the whole column.
  • Easier manipulation of data - While touch screens are great, and useful, there are times when working with spreadsheets using a keyboard is much better. In the latest update, Microsoft has added increased support for keyboards. This includes support of many familiar keyboard shortcuts, like CTRL+2 which allows users to switch between cell entry modes.

PowerPoint updates

As with Excel, there are three updates that have been introduced to the iPad version of PowerPoint:
  • Presenter View - Many people had taken to using their iPad to run presentations while connected to a projector. In the previous version, your iPad would just show what was actually on the screen, but now you can enable Presenter View. This view shows your slide notes on your iPad's screen, as well as the slides that are coming up next while your presentation runs via the projector.
  • Easier inclusion of visuals - With the new update, all embedded videos and sound recordings now play natively over your iPad; meaning they will play directly from a presentation. You can also add media directly to a presentation from your iPad's Camera Roll, which means you can record and add content all from your iPad.
  • Better annotation tools - There are a number of new annotation tools, including an improved pen and eraser which are designed to make annotations on the iPad's touch screen show up on presentations more easily.

Updates across all apps

Microsoft has been listening to the feedback from Pad app users, and has introduced the three most requested features that apply to all three main apps: Word, PowerPoint, and Excel.
  • Send the file as a PDF - PDFs are one of the most versatile document formats for businesses. Because most systems have software to open these document, it's great for users who don't use Office. Now, you can send the document you are working on as a PDF directly from your iPad. You can find this option under the Share menu.
  • Better image editing - With the update, you can now tap on an image in any Office app to either crop or resize it. If you make any edits, and find they aren't to your liking, there is also the ability to revert to the original image by pressing Reset.
  • Support for third-party fonts - Some businesses prefer to use fonts that aren't included in Office. Up until now, only Office supported fonts could be used on the iPad, but the recent update implements support for third-party fonts (fonts not made by Microsoft) installed on your iPad.
If you are looking to learn more about Office 365 and iPad apps, contact us today to see how we can help.
Published with permission from TechAdvisory.org. Source.

July 31st, 2014

WindowsPhone_July28_AOne of the biggest trends when it comes to mobile devices, is the increasing integration of smartphones into every part of our lives. Many developers are looking at ways to essentially turn the phone from a device you interact with into a device that is really an extension of yourself. The way they are doing this is by introducing apps that allow you to interact with your phone. Google has Google Now, Apple has Siri, and earlier this year, Microsoft introduced Cortana.

What is Cortana?

If you're a video game aficionado then you will likely know that Cortana is the Artificial Intelligence character from the immensely popular Halo series. In early 2014, Microsoft announced that they were working on a personal assistant program for the mobile version of Windows 8.1 and Cortana was created.

The idea behind Cortana is that you use it as your personal assistant. When you want to know the answer to a query, simply ask and your ever-helpful PA will find the answer for you. As you use your phone and interact with the app, it will learn what you like and your interests and keep you informed about these preferences. You can even use it to place calls, check-out the weather, set reminders, and more.

The Cortana personal assistant has been released for all US users of devices running Windows 8.1 and worldwide users should be getting it by early 2015.

On a side note: One interesting tie-in with the app is that the voice of the Cortana app on your Windows 8.1 device is actually the same voice as Cortana from Halo! We guess that this is Microsoft's way of telling us that the Cortana app is much like the full-on Artificial Intelligence from Halo.

How to use Cortana

Before you start using Cortana, you should first enable it. This can be done by:
  1. Swiping to the left on your phone to open the app drawer and selecting Settings.
  2. Swiping over to Applications.
  3. Selecting Cortana.
  4. Sliding the bar at the top of the screen from Off to On.
Once you enable Cortana, you should see a tile placed on your home screen. Tapping the tile will open the app, or you can press and hold the Search button at the bottom right of your device. When the app is open, simply press the microphone icon at the bottom to interact with your device.

You can tailor the information and interests Cortana has access to by pressing the Notebook button at the top-right side of the app. Once you have set a few interests and have used the app for a short while you should start to notice more relevant information being displayed.

Recent updates

Microsoft has noted that they will be releasing updates to Cortana every few weeks and some of the latest include features that make the app much more useful. The latest big update announced two new features:
  • Nearby places - Cortana will now recommend places to go to nearby. Using data from apps like FourSquare, you will now be able to discover the best places nearby that are new, popular or have lots of buzz.
  • Local apps - If you enable this, you will get suggestions for apps that are relevant to your location. For example, if you go to Seattle you will get a list of recommended apps like maps, transit, etc.
These new features should be available now. To ensure that they are:
  1. Open Cortana.
  2. Tap on Menu (three bars at the top-right).
  3. Select Interests followed by Discover.
Looking to learn more about using Cortana or the Windows Phone in your office? Contact us today.
Published with permission from TechAdvisory.org. Source.

July 30th, 2014

Windows_July28_AHave you ever gone to talk with a colleague and gotten a look at their computer's desktop only to notice that they have files, apps, and folders strewn about in a seemingly random fashion? Or maybe you are guilty of a cluttered desktop. Many people tend to have somewhat unorganized desktops, especially if they have used the same computer for a number of years. The problem with this is that it can be a chore to find files and folders, and if your desktop has a ton of icons your computer could be more sluggish.

Want to tidy up your desktop? Here are six tips on how you can get your desktop more organized and even reduce virtual clutter too.

1. Before you begin do a bit of recon

Before you go about simply deleting everything off of your desktop, it is worthwhile thinking about what you really want to keep on your desktop. This will be vary from person to person, of course, but most people treat their desktop as a place where they put files, folders, and app shortcuts that they want to quickly access.

Take the time to think about what you use the most and which files and folders you really need to access instantly or which you use all the time. An easy way to figure this out is to simply auto-arrange your icons by right-clicking on an empty area of your desktop (where there are no icons) and selecting Auto arrange icons. This will arrange your icons into a grid format that makes them easier to see and work with. Then, right-click on empty space and hover your mouse over Sort by and select Date modified to order the icons by the date they were last modified, or opened, with the latest at the top.

2. Create holding and app shortcut folders

People often use their desktop to hold files like downloads, photos, screenshots, and even email attachments. This can lead to an incredibly cluttered desktop in a short amount of time.

In truth, you probably don't need all these shortcuts on your desktop. What you can do is create a folder on your desktop where all non-essential files and folders go. A folder like this is great to hold downloads or files that will only be used for a short amount of time.

The key here, is this folder is used for non-important, or temporary items. If you don't plan on keeping it, put the file, icon, etc. into this folder. Once you are done with the file, simply go into the holding folder and delete it.

It could help to also create a shortcut folder. When you install new programs on Windows, a shortcut icon is often automatically added to your desktop. However, these desktop shortcut should be for frequently used programs only. For programs that aren't really used that often, it is best to create a separate folder the shortcuts. This not only reduces desktop clutter, but puts shortcuts in one central location, making them easier to find.

3. Be ruthless

Once you have your folders set up, it's time to start getting rid of the clutter. As with any clearout you should be ruthless. If you haven't used a file, folder, etc. in the past two months or so, you should seriously question whether you can get rid of it.

To make this easier, open your desktop via the File Explorer. You can do this by opening any folder and clicking Desktop from the left-hand menu bar. This will make all of the icons and files on your desktop easier to see and work with.

Go through these and uninstall programs you no longer use, delete images you no longer need, move unimportant files, and place files in their relevant folders. Once complete, take a look at your browser to see where it downloads files too. If you have your browser set to download files to your desktop by default, try going into the settings and changing the download location to another file like the Downloads folder.

4. Stick with it

Once you have de-cluttered your desktop, try to stick with the rules you have set. With downloads ask yourself whether these need to be on the desktop or whether they can go into a folder somewhere else.

Of course, sticking with it won't always be easy, so maybe take time once every month or two to revisit your desktop and clean it up a bit.

5. Use the taskbar or Start for apps, not the desktop

With Windows 8 and 8.1 you can actually pin apps to the Start menu, so when you click it the apps are available in the window that pops up. This is a great alternative to simply having program shortcuts on your desktop. Pin apps to the Start menu on Windows 8 and 8.1 by opening your apps list (clicking the down arrow from the Windows Start screen) and right-clicking on the program you would like to pin. Select Pin to Start to be able to access it when you hit the Windows key on your keyboard.

If you prefer the traditional desktop view of Windows 7, or are using Windows 7, why not pin your important programs to the taskbar at the bottom of the screen? This can be done by right-clicking on an open app and selecting Pin to Taskbar. The programs will remain at the bottom of the screen, and can be opened by simply clicking on them.

6. Strategically pick your wallpaper

An interesting way to minimize clutter is to pick a wallpaper that you enjoy looking at. Be it a favorite picture, slogan, etc., try to frame the image so the focus is in the center of your desktop. Then, place your icons around the image in a way that they still allow you to see the image. If you can't see the image, then you have too many icons and it may be time to get rid of a few.

Also, having an image you like also serves as a reminder to try to keep icons to a minimum in the first place. This could be a proactive solution to keeping desktop clutter down.

If you are looking to learn more about using Windows in your office, contact us today to see how we can help.

Published with permission from TechAdvisory.org. Source.

July 30th, 2014

SocialMedia_July28_AOne of the main ideas behind LinkedIn is that the network is a virtual venue for people to share their thoughts, ideas, and observances with other like-minded users. Earlier this year the company introduced a new feature to their platform that allowed a select few users to create blog posts directly on LinkedIn. Now, the company has decided to open this up to all LinkedIn members.

About LinkedIn's new publishing platform

Like other social networks, LinkedIn allows users to publish posts on their profile which are then visible to other users. In the past, there was a limit as to how long the posts could be, which influenced how users shared the content they generated. Most would simply copy and paste a link to their content into a post on their LinkedIn profile.

In an effort to make sharing thoughts, ideas, expertise, etc. easier, LinkedIn has implemented the long-form post. This feature allows you to create longer content, such as blog articles and opinion pieces, and post this directly on LinkedIn. In other words, you can now use LinkedIn as a blog which is shared with your connections.

If you create long-form content, this could be a useful way to get posts out to an even wider audience than through your blog. This is because when you publish a post on LinkedIn, it becomes part of your overall profile, with the post being visible under the Posts section of your profile. New long-form posts will also be published and shared with all of your contacts automatically.

This means that you could technically increase the overall reach of your content, especially if the content you produce is useful to your LinkedIn connections.

Writing long-form content on LinkedIn

If you would like to start publishing long-form content using your LinkedIn profile, you should be able to do so by:
  1. Logging into your LinkedIn profile.
  2. Pressing the pencil in the box that says Share an update…
Note: This update is still rolling out to users, so you may not be able to produce long-form content just yet. If you don't see the pencil in the Share an update… box, you will need to wait for a few weeks, or until you get an email from LinkedIn saying the feature is ready for you to use.

If you do see the pencil icon, click on it to open the long-form post screen. It looks like most other Web-based publishing and writing platforms with the usual formatting buttons and text field where you input the content.

You can write your article directly on this page, but many choose to write using a program they are comfortable with and then copy and paste into the text field. If you want to add images to your post, you can simply click where you would like the image to slot into the content and select the camera icon from the menu bar above the text field. Select the image and hit Submit. You can then resize the image by clicking and dragging on it.

Saving and editing your content

Once you have finished writing we strongly recommend you hit the Save button at the bottom of the text field. This will save the content to your profile, but will not post it. This means you can edit the content before publishing. To do this, click on Preview which will open your post in another window, allowing you to see what the post will look like on your profile.

While in Preview mode, be sure to check the spelling and grammar, along with the overall formatting. If you spot anything that needs to be changed simply switch back to the editing tab on your browser and make any amendments.

When you have finished writing, formatting, and editing you can then hit the Publish button. This will then publish the content on your profile and share it with your connections.

If you have content that you think your connections and colleagues would benefit from reading, then this new LinkedIn feature could prove to be useful and should be considered as a larger part of your overall content strategy.

Looking to learn more about LinkedIn and how you can leverage it in your business? Contact us today to see how we can help.

Published with permission from TechAdvisory.org. Source.

Topic Social Media
July 29th, 2014

Office365_July28_AOffice 365 is undeniably one of the most efficient and versatile business Web apps available. With continuous updates and integration with Microsoft apps, Office 365 has recently made using Yammer a little easier by simplifying its login process. And if you are not too familiar with Yammer it might be a good opportunity to learn more and get an idea of this this simplified login could work to benefit your business.

What is Yammer?

Yammer is Microsoft’s social network platform, focusing on your business and your organization’s clientele. In order to join, you must have a working email address from your company’s domain, which will also enable you to create external networks to allow non-employees like suppliers and customers to communicate with your company effectively and easily.

What is simplified login and how do I turn it on?

Simplified login integrates Yammer and Office 365 through user mapping to save you time when signing into Yammer via Office 365. Here’s how to turn on the simplified login feature:
  1. Administrators must sign into Office 365 using the global administrator account.
  2. Select Admin, Sharepoint; and once in Sharepoint admin center, select Settings.
  3. On the Settings page, under Enterprise Social Collaboration, select Use Yammer.com service.
  4. Click on Yammer from Office 365 to check that you won’t have to log in again and can start connecting with people right away.
If you previously made Yammer the primary social experience for your organization, you can enable this for your Office 365 users by following these steps:
  1. Access Sharepoint admin center and select Settings.
  2. Under Enterprise Social Collaboration, click the Use Sharepoint Newsfeed button to clear previous settings
  3. Select Use Yammer.com service and click Ok to apply changes. Each of these two updates might take up to 30 minutes to complete
  4. Once you’re done, Yammer will replace Newsfeed in the Office 365 navigation.
Keep in mind that users without existing Yammer accounts are taken to a streamlined signup and verification process. And although user mapping saves time, it’s not a complete single sign-on solution, meaning when you go to Yammer.com directly or use Yammer mobile apps, you still need to log in with your Yammer.com credentials. Looking to learn more about Office 365 and its functions? Call us today and see how we can help.
Published with permission from TechAdvisory.org. Source.

July 16th, 2014

Office_July14_AWhen it comes to being a spy, nothing is more important than a good alias. From Archer's Chet Manley to James Bond's James St. John Smythe, no secret agent is ever without one. When it comes to business however, it may seem like an alias is not so important, and at first glance it isn't. That being said, there is a great alias feature available to Outlook.com users that you may be interested to find out about.

Outlook.com's alias management feature

If you are using Outlook.com, chances are high that you aren't a spy or superhero and in need of a top-secret alias. There is a good chance however that you may have need for more than one email address.

Maybe you attend a lot of conferences or events and would like a way to keep your main email inbox from being flooded with the usual "nice to meet you" emails and follow ups; or perhaps you are launching a new product associated with your name and would like a way to easily track communication directly related to this one product.

If this sounds like your situation then Outlook.com has a great feature that allows you to create up to 10 new email addresses, or aliases, and manage them from your main account's inbox. The main idea of an alias email is that you get a different email address that is tied to your main account. Your aliases share the same contacts, calendar and even account settings with your primary account.

What's more is you can actually sign into your account using any alias, because the same password is used for every address you create. When sending an email, you also get to pick which alias the message will come from, which is undoubtedly a really useful feature.

How to create an Outlook.com alias

To create an alias email address:
  1. Log into Outlook.com with the account you would like to set as your main or primary account.
  2. Press the Settings icon which is the cog located at the top-right of the screen.
  3. Select Options followed by Create an Outlook.com alias in the window that opens.
  4. Type in the email address that you want.
  5. Click Create an alias.
  6. Untick the box in the pop-up. If you don't, the alias you set up will be set as the primary email address.
  7. Click Done.
When you are sending an email, you should now be able to click your name at the top of the email window which will drop down a menu with your aliases. Click on the alias you would like to send the email from, and you should see the name change. Any responses to that message will be made to the alias email address as well.

If you are looking to learn more about Outlook.com or any other Office program contact us today to see how we can help.

Published with permission from TechAdvisory.org. Source.

July 15th, 2014

Office365_July14_AEver wonder how we managed without email? Having been a vital part of businesses for over a decade, email not only simplifies communication processes but has evolved into a versatile platform for collaboration too. One such service is the Outlook Web App for Office 365, which has just made document collaboration easier through its added features, ensuring your daily email routine is a little less painful. With that in mind, let’s take a look at what it has to offer and how it can help with collaboration.

Side-by-side view of documents and email

When your colleague sends you a document to review, you’ll see the document attached in an email in your Inbox. When you open the attachment, you can now see the contents of that document within the email itself. No more flipping back and forth between windows to get the information you need.

Files supported for viewing in this new feature include Microsoft Word, Excel, PowerPoint files, most types of image files and PDF files. You can perform all of the standard messaging actions right from within this unified view making it easy to review information in the email alongside the attachment itself.

Easy document editing and reply

What do you do when you want to edit the attachment in your email? You download the attachment, make your changes, re-attach the file and send your reply. Now you can say goodbye to all that hassle. With the new side-by-side view, all you have to do is simply click Edit a Copy right above the attachment and message.

When you do this, a draft reply-all message is created for you to store this new edited version of the attachment. Then, a new editable copy of the attachment you received is created and renamed with your name at the end of the filename. This way you can differentiate the new copy of the file from the original one. The new copy of the attachment is live, meaning any changes made are automatically saved. Once you're done editing, simply type a response in the email and click Send. Types of files supported for editing include Word, Excel and PowerPoint files created in Microsoft Office 2007 and above.

Additional enhancements

In addition to the side-by-side view and edit-and-reply enhancements, the attachment user interface has also been updated. Now when you attach files, the overview is bigger and better looking. You can also now download multiple attachments at once in the form of a single zip file, making life a tad easier.

While Outlook Web App's added features might not be a total game changer, you can be sure that the next time you’re looking to collaborate, you’re able to do so faster and easier. Want to learn more about Office 365 and its apps? Contact us today.

Published with permission from TechAdvisory.org. Source.