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January 28th, 2014

Office365_Jan27_AMicrosoft's Office 365 is one of the most popular office suites available, and will no doubt continue to grow in popularity in the foreseeable future. Businesses who subscribe gain access to the popular Microsoft Office programs, all of which have a number of useful functions. Take for example, templates, which offer a great way to ensure quality documents are produced. That being said, templates are often not used properly or avoided completely.

Are you using Office's templates effectively? Here are five tips to make sure.

1. Understand the template concept

Templates can be quite helpful in certain situations, and in order to use them effectively, you should understand the whole concept behind the templates included in the various Office programs.

The idea behind the template is that it is a guide or model that can be reproduced. When it comes to Office, templates are basic documents with some elements like formatting and even content in place. Their main purpose is to help you get started, or take the time out of beginning certain tasks.

2. Avoid big changes to the default template

When you open a new document, spreadsheet, or presentation, you are usually presented with a blank workspace. While this may not appear to be a template, it actually is. When you create a new document, the program will apply what most know as the blank document, but this is really just the 'default template'. That's why you always get the same font type and size, etc. when you open each new document.

The default template, like other templates, is actually customizable. While this may seem a plus point, it can have negative consequences. Any changes to the template e.g., a text box halfway down the page, will always show up when you open a new document. Because of this it is a good idea to limit how many changes you make to the default template. Go ahead and change the default font type and size, and even alter document margins and width, but it is not a good idea to change much more.

3. Know the best way to create new templates

There are a number of ways you can create new templates. Most users prefer to lay a blank document out in a template format, often using placeholder text in place of actual content, then saving this file as a template. This is a pretty good way to create templates, but you should be sure that the format, including the hidden formatting, is exactly what you want for each particular template. Once you are satisfied, press the File tab, select Save As, name the file, and click on the File Type drop-down menu. Select Template option e.g., PowerPoint Template (.potx) and press Save. This will save the template for future use.

The main problem arises when you come to troubleshoot or fix one of the templates, as this can be prove tricky. Instead, try going through the new document creation menu (File followed by New and then Document or Template).

4. Apply the template before content

If you are going to use a template you should apply it before you start creating the content. The reason for this is because the template dictates how the content will look and be arranged when added. If you try to apply a template on top of content, you will find yourself copying and pasting a large amount of data, and even going so far as to format it.

If you have already created content and would like to apply a template to it, you can do so by opening a new document and applying the template there, then copying the content from the old document over to the new one.

5. Know how to apply templates

Because templates aren't used all of the time it is easy for users to either know know how to apply them or to have forgotten how to do so. To create a new document based on a template you should:
  1. Open the program of choice e.g., if you are creating a presentation, open PowerPoint.
  2. Click on the File tab followed by New.
  3. Select a template from the options below the Blank Document section.
  4. Click Create or Download.
If you are looking to learn more about using the various programs included in your Office 365 subscription contact us today.
Published with permission from TechAdvisory.org. Source.

January 16th, 2014

WindowsPhone_Jan13_AOver the past two years or so, there is one mobile trend that has become a mainstay in both Android and Apple's iOS. That feature is the voice command, which Microsoft actually implemented in their release of Windows Phone 8. The issue with voice commands on Windows Phone are that not every app supports them, and it may not be easy to tell which apps do.

If you have a phone running Windows Phone 8, there are apps that support voice commands. This feature is actually built into the OS through the Speech feature.

About Speech

By using the Speech feature on Windows Phone 8, you can use your voice to launch apps, write an SMS, call people and more. You can also tell your phone to open apps and even navigate to a part of the app.

To access the Speech feature on your phone, press and hold the Windows icon at the bottom of your screen and it should pop up. In the window that opens, you should be able to just speak your command. If that doesn't work, press the microphone icon, and you should see a message flash that says Listening…. You can then speak your command.

Some useful Speech voice commands

Here are five useful commands that you may find useful:
  1. "Call 'contact name'" - This will call whatever person you say from your contact list.
  2. "Redial" - This will call the last number you called.
  3. "Text 'contact name'" - This will start a new text message that will be sent to the contact you say. You can then dictate the the message without having to type it.
  4. "Start 'application'" - This will open the application you say.
  5. "Search for 'term'" - This will open your browser and search for the term you say.

How to tell what apps you can interact with using your voice

Not every app available on the Windows Store supports voice commands, and many don't actually tell you the app does support them. Luckily, there is a way to see which apps you can interact with using your voice:
  1. Pressing and holding the Windows icon on your phone until the Speech feature opens.
  2. Saying "What can I say?".
  3. Swiping right to the menu that says apps.
This will present you with a list of apps and pressing on each app will tell you what commands you can use while the app is open.

If you would like to learn more tips and tricks for the Windows Phone, please contact us today to see how we can help.

Published with permission from TechAdvisory.org. Source.

January 15th, 2014

Windows_Jan13_AMicrosoft's Windows operating system (OS) is unarguably the most popular system used by businesses. While Windows has a wide variety of features, there are some that aren't used on a regular basis but are nonetheless useless. One such feature is the screenshot, which allows you to capture what is on your screen as an image.

Here is an overview of how you can take screenshots on both Windows 7 and 8.

Screenshots on Windows 7

If you are using Windows 7 there are two main ways you can take screenshots. The first is by pressing Print Screen on your keyboard. This will take a screenshot of your whole monitor as you see it and store it on your Clipboard. You will then need to open a graphic editing program, like MS Paint, and paste the image by pressing Ctrl + V. It should be pasted into the open window and you will be able to resize the image and save it.

The second method is to use the Snipping Tool. This can be done by:

  1. Opening the window you would like to take a screenshot of.
  2. Clicking Start and selecting All Programs.
  3. Hovering over Accessories followed by clicking on Snipping Tool.
  4. Clicking New and clicking and dragging a square over the image or window you would like to capture.
  5. Editing the Snip in the window that opens.
  6. Saving the screenshot by pressing the floppy disk.

Screenshots on Windows 8 and 8.1

For those who are on Windows 8 or 8.1 there is a new keyboard shortcut that allows you to quickly capture a screenshot. If you have a window open e.g., a browser window, you can take a screenshot of that window by holding the Windows key + Print Screen keys down at the same time. This will take a shot of the window you have open and save the image in your Pictures Library on your Hard Drive.

If you would like to select a screenshot e.g., a picture from a window, the Snipping tool is also available on Windows 8. You can access it by opening the Start screen and typing Snipping tool. Once this has been searched for, click on the app and select New. This will allow you to select your screenshot and save it by following the same instructions as above.

Looking to learn more about using Windows? Contact us today to see how we can help.

Published with permission from TechAdvisory.org. Source.

January 15th, 2014

SocialMedia_Jan13_ASocial media and the various platforms that comprise it has started to move into more of a mature phase. Many businesses are using at least one platform on a daily basis and this is likely to continue. As we enter 2014, social media will continue to become not only more influential but also far more prevalent in businesses of all sizes too. As a result of this, certain trends will be set for the year to come.

Here are five social media trends we believe businesses should track throughout 2014.

Successful content will become more helpful

One of the key rules of marketing is that you need to create content that is relevant to your target audience. If you can't show how your company, service or product will help the customer there is a high chance that they won't invest, or will look elsewhere.

Throughout 2014, we should see a shift of strategy with companies using social media to engage with customers to leverage data and create content aimed at being helpful to 'fans' and followers. This might include tips on how to use products and visual images that show fans how to use products, etc.

The key idea business owners should grasp is that they should not be using social media to promote their company, but rather using social media to help. When you can help your followers, you will see more positive association with your brand and possibly even more sales.

Planning ahead will become increasingly important

It used to be enough to simply have a social media account, but now you need to also be active. As more companies break into social media, you will need to post more content on a regular basis.

Because many managers and business owners are busy, they often lack the time to concentrate on social media, especially as demand grows. This means that companies will have to start planning ahead if they want to be successful on social media. What this means is likely hiring a new employee, or appointing a staff member, to run your social media activities. You will also need to schedule posts and content well ahead of time, as well as set budgets.

If you just post occasionally now, or have a profile that isn't that active, the first step you need to take is to schedule a day each week where content goes out. Take a look at older posts and see what worked well with your audience and create similar content. Schedule the content to be posted at roughly the same time each day. Over time, ramp up when you post - try posting new content on different days to see how reactions and interest changes. The key is to stick with it, and you will begin to see some positive returns - likely an increase in Likes, Shares and Comments.

Content will need to be mobile

It's not difficult to see that the mobile device - smartphone and tablet - has become the gadget of choice for many social media users. Some have even gone so far as to stop using social media on their computers entirely. This trend will grow throughout 2014 and what this means for businesses is that they need to be creating content that can be viewed easily on mobile devices.

Because mobile screens are smaller, and many companies are starting to create mobile oriented content, we should see some more visually oriented posts, including both movies and images. At the very least you should ensure that your content posted on social media platforms can be easily viewed by users on mobile devices and your other social related sites, like your blog, can also scale to fit on smaller screens.

Social data will play a key role in company strategies

As the number of users on social media continues to grow, we are starting to see a trend where many users are basically using social media for everything. Because these systems are online, data regarding nearly everything is being tracked and made available to companies and users. This social data can be a huge help if leveraged properly. For example, it allows you to see what users like and dislike, and the content that works best in certain regions, and different dynamics, etc. You can extrapolate this information to your products or services e.g., if post on how to use your product is liked more than other posts, you can assume that the product is seen to be good.

In 2014, companies will increasingly come to realize that they have access to this data and will start to use it to plot their marketing and social strategies. If you aren't already tracking your social data, now would be a good time to start. It will also pay to learn how to analyze it and develop useful insight.

Social integration is the next step

The first step in social media was to get users, including businesses, online and interacting. Now that this is happening, it's time to move onto the next step. For businesses this means integrating social media into their company. In 2014, that's what we predict we will begin to see businesses doing in larger numbers.

This trend has already started with businesses linking their websites to social media profiles but we predict it will go even further with companies integrating social data and plans into the organization as a whole. This will likely be the connecting of social data with other streams of data to make marketing and overall business decisions. In other words, social media will become an integral part of business.

What do you think the biggest social media trend will be in 2014? Let us know today.

Published with permission from TechAdvisory.org. Source.

Topic Social Media
January 14th, 2014

Office365_Jan13_AMicrosoft SharePoint is a program that provides users with essentially a Web-based infrastructure that allows companies to provide operations like portals, file management, collaboration, social networks, and more. Those who subscribe to Office 365 or SharePoint also get access to SkyDrive Pro. The question is, what exactly is SkyDrive Pro and how does it differ from SkyDrive?

What is SkyDrive Pro?

SkyDrive Pro is a cloud-centric library that allows you to store documents. Pro is available for users of Office 365 and companies with on premise versions of either Standard or Enterprise SharePoint 2013.

Users of the Office 365 version get 25GB of storage which is hosted in the cloud and accessible through an app or your Web browser. Companies that have SharePoint hosted on premise can set how much storage each user gets.

Because this is a business-centric product, collaboration and sharing is a large part of this platform. Initially, files uploaded or stored in SkyDrive are private, but there is a shared folder you can store files in which allows all users on the network to access them. You can also choose to share files with individual users or groups.

SkyDrive Pro can be accessed from your Office 365, SharePoint portal by clicking on SkyDrive, which is usually at the top of the page you are looking at.

The best way to think of this app is as similar to the hard drive on your computer - you can open, add, move, and delete files - only the files, or 'library' as Microsoft calls the structure, are stored on a server that is usually stored within or managed by your company through SharePoint.

How does it differ from SkyDrive?

Despite the same name and essential idea, there are two major differences between SharePoint and SharePoint Pro
  1. SkyDrive is personal - This personal cloud-based service is free to all users with a Microsoft or outlook.com account. Microsoft suggests that users store personal files like pictures, movies, personal documents, etc. Users are free to decide how they use it, and what they store on the service.
  2. SkyDrive Pro is for business - This service is similar to the personal version of SkyDrive - it's an online storage system - but this is managed by your company and is business oriented. The company sets what you can do with your account, from collaboration to how much storage space you receive. It also requires either SharePoint 2013 or an Office 365 business account.
The key point to note is that with SkyDrive, you own your files and can control how they are stored and used. With SkyDrive Pro, you upload files to a library that the administrator allows you to access. Sure, these may be files you have created, but they don't 'live' on your computer and if you leave the organization, they will still be available to other users.

If you would like to learn more about SkyDrive Pro or how Microsoft SharePoint combined with Office 365 can help your company, contact us for a chat today.

Published with permission from TechAdvisory.org. Source.

January 2nd, 2014

Office_Jan02_AMicrosoft's spreadsheet program, Excel, is one of the most useful tools that any manager's disposal. This dynamic tool can be employed in a multitude of ways, from tracking time, to finances and even sales. One of Excel's most useful functions is the ability to develop graphs and charts from information which can then be easily analyzed. If you use Excel 2013, you have Quick Analysis - a powerful feature that allows you to quickly analyze data.

Below is an overview of the Quick Analysis tool in Microsoft Excel 2013.

What is Quick Analysis?

In older versions of Excel, if you wanted to visually analyze your data, you would have to first create a chart or graph and then format it. This could take some time and also lead to mistakes, not to mention the fact that it can be a challenge to pick the correct type of chart or graph for your data type.

To make it easier to visualize your data, the Quick Analysis tool was introduced with Excel 2013. This feature allows users to instantly create charts and graphs with the click of a button. It even suggests a visualization method that best fits your data, making picking the correct way to show the information far easier. You can even add miniature graphs to single cells - called Sparklines - that allow you to quickly spot trends without having to look at a full graph.

How to use Quick Analysis

Enter your data in a spreadsheet, and if need be include column headings.
  1. Select the data you would like to visualize.
  2. Press Ctrl + Q to open the Quick Analysis gallery. You can also select this by hovering your mouse over the bottom-right corner of the selected cells and clicking the icon that pops up.
  3. Select the tab you want e.g., Charts for suggested charts. Note: The options available to you will change based on the type of data you have selected.
  4. Hover your mouse over an option to see a preview of the selected visualization.
  5. Click on your choice to create the visualization in a new worksheet.

Which Quick Analysis is best?

When you open the Quick Analysis gallery you will notice that you have five different options:
  1. Formatting - Lets you adjust the data you have highlighted. You can set a color for the data to set it apart and quickly see both high and low values, or even remove formatting altogether.
  2. Charts - Lets you select different charts and graphs based on the data you have selected. This can include pie charts, bar graphs, line charts, etc. If you press More Charts you will be able to select from a larger list.
  3. Totals - Lets you calculate numbers in rows or columns. Some useful options include Running Total which keeps a total even when you add more data, and Sum which will total either a column, row or the total sheet. Be sure to pay attention to the colored dots in the icon as they indicate whether a row or column will be calculated.
  4. Tables - Allows you to create tables or sub-tables using just the selected data. You can also create a pivot table. You should also be able to select More if the type of table you need isn't there.
  5. Sparklines - Allows you to add small charts beside your data. These one to two cell visualizations are great for quickly identifying trends within your data.
If you are looking to learn more about Excel 2013 and how you can leverage it in your business, contact us today.
Published with permission from TechAdvisory.org. Source.

January 2nd, 2014

Office365_Jan02_AMicrosoft's Office 365 has become one of the go-to solutions for businesses looking to move their document creation, storage and even collaboration onto the cloud. With numerous plans that can benefit a wide variety of users, there really is something for every business. In an effort to make Office 365 more appealing, Microsoft has recently made the ability for users to switch plans far easier.

Microsoft recently introduced the Switch Plans feature has to the business versions of Office 365, which makes it easier for some users to upgrade.

What is Switch Plans?

As you can probably guess from the name, the idea of the Switch Plans feature is to allow business users the ability to change plans. While this has always been an option, many businesses let Microsoft know that it was tougher than it should be to actually upgrade their plans.

To make switching easier, Microsoft introduced the ability of plan administrators to switch plans directly in the admin center of Office 365, using the Switch Plans Wizard.

Can every business user Switch Plans?

This feature only applies to companies who currently use the business versions of Office 365 e.g., Office 365 Small Business Premium. In other words, this should apply to almost all companies using the suite.

There is one caveat you should be aware of before considering using this feature to upgrade: You can only upgrade using the Switch Plans Wizard. If you want to downgrade, say from Mid-Size Business to Small Business Premium, you will have to make the change manually. Your current plan also needs to be eligible for an upgrade. For example Office 365 Midsize Business users can only upgrade to:

  • Office 365 Enterprise E1
  • Office 365 Enterprise E3
  • Office 365 Enterprise E4
Office 365 Small Business users can upgrade to:
  • Office 365 Small Business Premium
  • Office 365 Midsize Business
  • Office 365 Enterprise E1
  • Office 365 Enterprise E3
  • Office 365 Enterprise E4
If you would like to upgrade to another plan that isn't on the list above, or the full list located here, you will have to upgrade manually.

How do I switch plans?

If you are an admin and would like to upgrade the plan your company is currently subscribed to, and the upgrade is on the list in the link above, you can do so by:
  1. Logging into your Office 365 account. You should be able to do so directly from your main Office 365 portal e.g., mail.companyname.com, or mail.office365.com.
  2. Pressing on Admin, which is located in the top menu bar if you are an admin, followed by Licensing or Manage and purchase licenses.
  3. Click on Switch plans under the Plan Options field for the account you would like to upgrade.
  4. Select the plan you would like to upgrade to in the window that opens.
  5. Click Next and follow the on-screen prompts for checkout.
  6. Select Status on the Order Completed page to finalize the upgrade.
Your accounts should be upgraded to the new plan within 10 minutes, but may take longer if there are any issues to resolve. Before you do anything, or if you have any questions, it would be a good idea to contact us. We can help ensure that your change of plans goes smoothly.
Published with permission from TechAdvisory.org. Source.

December 18th, 2013

Windows_Dec17_AIf you have used Microsoft products for any length of time you likely know that the company releases periodic security updates that address identified issues and weak spots in their software. In early November, the company released a security update for systems using Vista, Lync and older versions of Office.

The early November security advisory noted that hackers are actively attacking machines using Windows Vista and Lync, as well as Office 2003-2010 users. If attacks are successful, hackers gain the same access privileges as the user and are essentially able to control your system.

According to the blog post on Microsoft, "The exploit requires user interaction as the attack is disguised as an email requesting potential targets to open a specially crafted Word attachment. If the attachment is opened or previewed, it attempts to exploit the vulnerability using a malformed graphics image embedded in the document. An attacker who successfully exploited the vulnerability could gain the same user rights as the logged on user."

What this means, is the hacker is sending emails to users with a Microsoft Word document attached. This document contains an image that is broken and by exploiting the bit of code that displays the image, the hacker can gain access to your system.

As stated above, this exploit will only work on systems with Windows Vista, Microsoft Office 2003-2010 and Windows Server 2008, and Lync. If you don't use the specific versions of these, programs your systems are secure from this particular threat. The other good news about this particular vulnerability is that attacks are mostly limited to the Middle East and South East Asia. That being said, it is only a matter of time before businesses in Europe, Australia and North America are targeted.

Is there anything I can do to protect my business?

Microsoft has released a security update for this fix, and users who have automatic updates enabled on Windows Vista should be secure from it. If you haven't updated your easiest option is to:
  1. Click Start followed by Control Panel.
  2. Select Security.
  3. Click on Check for updates and follow the prompts.
While this will work to keep your individual systems secure, you may need to update your servers and other software. Your best bet would be to contact your IT partner to see how they can help ensure an update is installed correctly.

It is also be a good idea to put some preventative measures in place.

  • Implement a firewall - Firewalls are a security measure that allow users to set rules about what type of data is allowed to enter or exit a network. This helps ensure that networks are secure and not transmitting potentially harmful data.
  • Email scanning - Many security solutions also offer email scanning. How these services work is they scan emails for either spammy content or attachments that could pose a security threat e.g., broken images, such as in the recent Microsoft exploit.
  • Keeping all systems and programs up-to-date - The best way to prevent security breaches or problems is to keep your systems and all of your programs, even the ones you don't use, up-to-date. This is because hackers usually go after easy targets, with the easiest being systems that aren't updated.
  • Watch your attachments - Because this exploit has to be physically introduced into your systems by a user downloading and opening the document, and it is usually attached in an email, you should tell your employees to ensure that they look at the attachments in emails and to not open them if they look suspicious.
  • Update to newer software versions - Windows 7 and 8, Office, and Server 2012 are newer systems, and for the most part remain more secure than their older counterparts. Not to mention the fact that many software developers, security included, mainly focus on the newer versions of Windows. Therefore, it may prove worthwhile updating to newer systems.
If you are looking to learn more about this security problem, how to secure your business or to upgrade to a newer version of Windows, please contact us today to see how we can help.
Published with permission from TechAdvisory.org. Source.

December 18th, 2013

SocialMedia_Dec17_ASocial networks have become ingrained in many people's lives, so much so, that businesses are also finding that by using social media they can connect easily with their customers and colleagues. While Facebook is the most popular social media service, there is another service that many businesses find useful, which is the business oriented LinkedIn.

To get the most out of your personal profile on LinkedIn follow our five top tips:

1. Specialize

A popular feature of LinkedIn is endorsement. You can view other people's profiles and endorse their skills. Some popular users have hundreds of different endorsements. The purpose of these endorsements is to highlight the important skills of each user.

If a user has say 30 so-called important skills that they are all endorsed for, it kind of looks like these aren't really that important. It is a good idea to pare down your skills and endorsements to 3-5 which you feel best represent what you have to offer.

2. Don't connect with people in order to grow your following

One of the main goals many users have with other social media networks is developing content that encourages people to essentially connect with the business. This in turn increases the reach and popularity of the business. With LinkedIn, connections and content are still the goal, only the type of desired connection is different.

You shouldn't be aiming to connect for the sake of connecting. Instead, try to develop connections that will help your business meet its goals and objectives. Some good examples of this include connecting with suppliers, colleagues and even other businesses you work with.

3. Think socially (What's in it for them?)

LinkedIn is really just online networking, and as with most forms of networking you are looking to build rapport and establish a connection. This is usually done by being interesting, which means creating content.

When creating content or developing your profile you should keep in mind that it is for the people looking at your profile and not you. With everything you write or create, try to keep in mind: WIIFT (What's In It For Them?). If you can create something that your connections and profile viewers will be able to benefit from, they will be more willing to listen to you when you actually need to contact them.

4. Look at your profile

As we stated above, your content and profile should be oriented towards your viewers and connections. Look through your profile and posts to see that the information does reflect this purpose.

Try looking at the different sections of your profile and focus on how you can help your connections. This includes giving detailed descriptions on your roles and how you helped the company or customers. Above all else, make sure your profile contains the information that is relevant to the people you want to connect with. If it isn't, you likely don't need it.

5. Join groups

Possibly the best way to get the most out of LinkedIn is to join groups. There are groups that cover nearly everything in the professional world. Try joining groups that are relevant to your profession and interests. There are usually some great conversations going on that you can really learn and benefit from. If you are an active member, you will become well known over time.

This is positive, as it makes other members more approachable and willing to listen to you, and engage with the content you share. Joining groups also gives you a great way to connect with people of varying experience. If you need the help of a specialist you can look through group members until you find an expert with the experience you need.

LinkedIn can be a useful platform for business users and if you are looking to learn more about how you can leverage it, connect with us today to see how we can help.

Published with permission from TechAdvisory.org. Source.

Topic Social Media
December 17th, 2013

Office365_Dec17_AAs businesses continue to migrate their systems online and use email as their main form of communication, they undoubtedly require that their communication is secure. In an effort to make their email service more secure, Microsoft has recently introduced a new Office 365 security feature that many businesses will undoubtedly benefit from.

In late November, Microsoft introduced Office 365 Message Encryption, which allows business users of Office 365 to send encrypted emails. This is actually a new version of an existing encryption service called Exchange Hosted Encryption (EHE).

The idea of EHE and the new version, Message Encryption, is that it allows businesses to send secure communication in the form of an email. The new version includes some interesting features that not only make sending encrypted messages easier but also more secure. The two biggest features introduced are:

  1. The ability to send encrypted emails outside of the organization - If you need to send sensitive information outside of your business, you will be able to do so, regardless of what email service the recipient uses.
  2. The ability to apply your company's branding to messages - When you encrypt a message, it is sent as an attachment, with a note telling the recipient that it is encrypted and how they should open it. You can add your company's name to the message so the recipient knows it is legitimate.

When will Office 365 Message Encryption be available?

According to Microsoft, Message Encryption will be available for purchase in the first quarter of 2014. If your company already uses EHE, you will receive the update at some point in the first few months of 2014. Businesses that use E3 and E4 versions of Office 365 will receive the update for free, while other users can purchase it for USD$2 a month per user.

If you don't use Office 365, but have a system that runs on Microsoft Exchange Online servers, you will also be able to purchase and install Message Encryption.

How will this work?

If you choose to implement Message Encryption, your administrator will have to select and apply the level and type of encryption and related rules they want to apply to emails. When you send an email that meets the set rules or requirements, it will be automatically encrypted.

Your email will be encrypted as it leaves your email system and before it is delivered. The recipient will receive an email with the body of the email you sent attached. There will also be a set of instructions on how to access the email. This will usually open the email in a new window that looks like the Outlook Web App. If the user replies to the email or forwards it, the encryption will remain in place.

If you are looking to learn more about how this service can be used in your business, or other ways you can keep your communications secure, please contact us today.

Published with permission from TechAdvisory.org. Source.